Add a room
Updated over a week ago

Add a meeting room, board room, or event hall to andcards in a few simple steps.

Add rooms

  1. Open Rooms and press + in the top right corner. If you don't see the Rooms page, enable Rooms.

  2. Fill in room details:

    • Room photo in 2x1 format.

    • Name — the name of the meeting room.

    • Seating capacity — the number of spaces for people to occupy.

    • Description — any details about the room you want members to see on the app.

    • Availability increments — the frequency of available time for room booking. It shows up as a step on booking.

    • Min time - minimum duration limits for bookings created by members.

    • Max time - maximum duration limits for bookings created by members.

    • Preparation time — the period of time that will be reserved between bookings.

    • Credits, ☆/hr — if Credits are enabled in your location state the number of credits required to book one hour.

    • Price, $/hr — the amount of your local currency required to book one hour. The $ symbol will be replaced with a symbol of your local currency.

    • Rescheduling Policy — the period of no-refund and no rescheduling time if a booking is deleted before it starts.

    • Limited Access — limitation of room visibility to selected companies. Understand visibility settings.

    • Abandoned Booking Protection* — automatic removal of ghost bookings from the room's calendar if nobody checks in. Available only with a meeting room display. *This option appears only if the room is totally free of charge.

  3. Press Create in the top right corner.


What should I add to the Rooms?

The Rooms page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the Rooms page too.

How can I block off rooms from bookings for several days?

If you are having an event in the space or holidays are coming, you can block off the rooms and desks from bookings by your customers. For this, as an administrator, go to Locations > Rooms page > select the necessary dates and create free bookings. As an administrator, you will see a "Free" payment method and can use it unlimited times.

How can I check the user's room bookings in the app?

Quickly check and verify your customers' booking in any of these ways:

  1. Navigate to Locations > Rooms > open the room your nonmember booked and check the calendar. You'll find all the booker information by opening a room booking.

  2. Visit the Notifications page to see all bookings according to your notification settings. Manage notifications

  3. Ask your customer to show you the booking right in their web or mobile app on the Account page > Room Bookings > open a booking for the necessary day.

Can members book a room at no charge?

Your members can book rooms for free if you give them a 100% discount for "Rooms" in their subscriptions. Give a discount

How to define the room booking schedule for members and nonmembers?

Configure the booking schedule in your location's settings. Configure the location schedule

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