Add a desk
Add your Hot Desk and Day Pass to andcards in a few simple steps.
Updated this week

Use the Desks page to sell your day pass, daily office, or offer hybrid offices booking system for companies.

Enable Desks

To enable the Desks, please follow the steps below:

  1. Go to Locations > Settings > Desks.

  2. Turn on the "Desks" switch and configure the settings if needed. Manage visibility.

Add a desk

  1. Open the Desks page and click on the (...) menu in the top right corner.

  2. Select Add Desk.

Enter the desk information:

  • Desk photo in 2x1 aspect ratio. On the desk button, the image will be cropped to a square and centered. On a booking page, it'll show uncropped.

  • Desk name.

  • Desk description that will appear on the booking page. Include any essential information your customers need to know before booking.

  • Seats. Seat numbers are not unique across all desks. Seats can not be deleted after the desk is created (only deactivated).

  • Payment methods for booking a desk. All prices are per seat per day.

  • Limited Access. Allow only certain companies to access the desk.

  • Visibility. Manage access to the desk by making it visible to administrators, location members, network members, or the public.

3. Press Create.


What should I add to the Desks?

The Desks page is for daily bookings of your Hot Desk and daily offices. Also, you can add occupied offices to the Desks page to assign them to a particular company and track occupancy.

How can I block off desks from bookings for several days?

In case of events or holidays, as an administrator go to Locations > Rooms and Desks page > select the necessary dates and create free bookings. As an admin, you will see a "Free" payment method and you can use it an unlimited amount of times.

How can I check the user's desk bookings in the app?

Quickly check and verify your customers' booking in any of these ways:

  1. Navigate to Locations > Desks > select a date > tap the list button at the top right. By opening a desk booking, you'll find all information about the booker.

  2. Visit the Notifications page to see all bookings according to your notification settings. Manage notifications

  3. Ask your customer to show you the booking right in their web or mobile app on the Account page > Desk Bookings > open a booking for the necessary day.

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